New FAFSA, New Timing

New FAFSA, New Timing

Imagine shopping for a new car and having no clue until the moment you pull out your credit card or sign the lease agreement what the vehicle will cost. College list prices, like those for cars, are readily available on websites, but what a family will actually pay is often a mystery until only a few weeks before a student must make a decision.  The lack of transparency in the cost of attendance has been a common gripe among families of college going students. This year the federal government decided on a simple though limited fix: move the availability date for filling out the Free Application for Federal Student Aid, or FAFSA, from January 1^st to October 1^st of the prior year.  Submission of the FAFSA is required in order to be eligible for all federal aid, and many colleges also use it as the primary determinant for allocation of their institutional need-based aid. The change goes into effect on October 1, 2016, just a few weeks from now. The actual impact on colleges and families is still not fully clear, but the change in timing should make filing the FAFSA easier and less of a scramble.

What eases the burden of completing the FAFSA is the move to prior prior year income reporting.  No longer will parents be pressed to estimate adjusted gross income in January for the calendar year just ended, often weeks before receiving W-2s and other necessary statements for filing taxes. Families of students applying for financial aid for fall 2017 will be asked to report their 2015, or prior prior year income instead. Most filers can take advantage of the IRS Data Retrieval Tool and, by merely clicking the Link to IRS button on the FAFSA, populate the required fields with their income data.  The timing of asset reporting will not change, meaning that parents and students will still report balances as of the date the FAFSA is submitted.  

The change in FAFSA timing accelerates some, but not all aspects of the college process. Applying for financial aid is now done concurrently with applications to colleges rather than two or three months later.  Families will benefit by no longer having to estimate income and update the FAFSA at a later date.  The earlier date also encourages students and their parents to address financial need and expectations earlier in the process.

Yet the question remains: will the advent of prior prior year income and the early FAFSA availability actually accelerate financial aid decisions to truly assist a family’s college planning? It’s too soon to tell.  Many colleges are moving up their deadlines for submitting financial aid forms to coincide with the FAFSA and CSS Profile’s October 1 availability date (the CSS Profile is an additional form required by roughly 400 primarily private colleges).  But are families really likely to know their financial aid packages sooner? Not unless admission decisions are accelerated as well.  Financial aid awards generally accompany or follow notification of acceptance. Clearly more will have to change than merely making it easier for families to complete and submit the FAFSA earlier. Under the current system, it’s unlikely that the timing of financial aid notification will change materially. 

Nevertheless, families would be wise to take advantage of the earlier filing date and get the forms submitted as soon as possible.  Checking financial aid requirements on each college’s website is necessary in order to confirm and meet the anticipated earlier deadlines.  It will probably take a few more tweaks to the process before families will be able to truly gauge the cost of college well in advance of making a final decision.

Who Should Apply for Financial Aid?

“If we aren't likely to qualify for need-based aid, should we file a FAFSA?”  “Is it true that everyone should complete financial aid forms, regardless of need?” “Do I need to complete the FAFSA to receive merit aid?” These are questions I often get from parents who are trying to determine whether there is any benefit to filling out this "black box" form.  The Free Application for Federal Student Aid, more commonly known as the FAFSA, is the federal form that all colleges require students to complete in order to qualify for certain types of financial assistance and any federal student aid.  (Nearly 400 colleges also require submission of the CSS/Profile form, found on the College Board website, for the allocation of their own institutional aid). You will need to fill out the FAFSA to receive need-based aid, but that is not the only reason to spend the time and effort.

Who should complete the FAFSA?  Anyone who believes he or she may qualify for need-based aid should invest the time; filling out the form is the only way to know for sure.  There is no maximum income or set amount which precludes one from qualifying.  Rather, many factors in addition to income influence eligibility including the age of parents, assets owned, family members living in the household and number of children in college.  Yet the FAFSA is not only required to calculate demonstrated need.  Any student or parent who wishes to borrow under the federal Stafford loan program, regardless of financial situation, must file a FAFSA.  This even applies if a parent chooses to take out a PLUS loan.  A handful of colleges require that students complete the FAFSA in order to receive merit aid awards.  The single best way to find out a college’s documentation requirements is to visit the financial aid pages on its website.  

  

Completing the FAFSA is relatively straight forward for those who have already filed a tax return and meet the eligibility requirements to take advantage of the IRS Data Retrieval Tool.  This enables filers to fill in much of the financial information on the FAFSA automatically by transferring data from their tax return.  But here’s the Catch-22:  You must wait approximately 2 weeks if you process your return electronically, or 6-8 weeks if you file by mail before you can access this feature.  By then the college financial aid deadline might well have passed (check individual college websites) so you may still be faced with the challenge of estimating your prior year tax information (a word of advice: better to under than over-estimate earnings).  For those who estimate, you will ultimately have to amend your FAFSA with the actual numbers, and can take advantage of the data retrieval tool at that point.  If you are certain you will not qualify for need-based aid yet will complete the FAFSA in order to borrow either a Stafford student loan or PLUS loan, you are not constrained by college financial aid deadlines so file your tax returns first to simplify the process. 

For a helpful guide on filling out the FAFSA form, you may want to view the 7 Easy Steps to the FAFSA tutorial before you get started.

Keep in mind that qualifying for financial aid is not a guarantee that you will receive lots of free money so go into the process with realistic expectations.   As I have emphasized in many of my blog postings, your personally estimated need, your FAFSA determined “demonstrated need,” and the amount of assistance you might actually receive can and will likely be three different numbers.  Financial aid formulas may yield a higher Expected Family Contribution (EFC) and lower demonstrated need than what you believe you can afford. The FAFSA is not frequently updated and consequently underestimates today's cost of living, especially for those who reside in expensive regions of the country. Furthermore, most colleges won’t fully plug the gap between the Cost of Attendance and what you are expected to pay. Like many of us managing our personal finances, colleges struggle to judiciously allocate a finite pool of resources.  So embark on this process with tempered hope and expectations. 

The ABC's of Financial Aid

It’s mid-December, two weeks away from the New Year. Many of us live by milestones that remind us how quickly time flies...birthdays, holidays, change of seasons. One of mine, I shamelessly admit, is the start once again of the financial aid cycle. With college applications hopefully finished or in the final stages, it is time to look ahead to the next set of deadlines, those for submitting financial aid forms. Bemoaning and complaining about the financial aid process is a yearly ritual. Yet it need not be so cumbersome and daunting. Familiarization with concepts, knowing deadlines and being organized is the key to successfully navigating aid forms and triumphing over the process. Here is my annual college financing primer which highlights some of the critical terms you will need to know.
The Cost of Attendance, or COA, refers to the total annual cost of college, not just tuition and fees. Don’t forget to factor in room and board, books, transportation, and other personal expenses when trying to estimate what a year of college will cost. College financial aid officers look at the total COA when they package aid awards. Come October 2011, colleges will be required to post the COA on their website.
The Free Application for Federal Student Aid, better known as the FAFSA, is used by colleges and universities to determine eligibility for financial aid. All students must file a FAFSA in order to receive any federal student aid. This includes the non-need based unsubsidized federally guaranteed Stafford student loans, so if you anticipate borrowing for college, you will have to complete the FAFSA. It becomes available online January 1, 2011 for the 2011-2012 school year at http://www.fafsa.gov/. Prior to filling out the form, both the student and one parent must each obtain a pin number which is in essence your electronic signature. You can register for a pin at http://www.pin.ed.gov/. Be sure to record your pin in a place where you can easily retrieve it for future use.
The Expected Family Contribution or EFC which is calculated from the information you provide on the FAFSA is the amount determined to be what the family can and should contribute to the cost of the student’s education. The EFC is based on the family’s current assets and prior year's income, including both the student’s and parents’ financial data.
After completing and submitting your FAFSA, you will receive a Student Aid Report, or SAR, which will show your EFC.
Nearly 600 schools also require that families complete the CSS/Profile form for the allocation of their institutional funds. The CSS/Profile is administered by the College Board and can only be filed online. Families can currently access the Profile for the 2011-2012 academic year by going to the College Board’s website: http://www.collegeboard.com/.
Now that you are familiar with these terms, there are some additional things that you should know about financial aid awards.
- Your “demonstrated need” (the COA minus your EFC) won’t necessarily be the amount shown on your SAR if the college also uses the CSS/Profile or another financial aid form. These methodologies are not the same, and therefore will produce different results. Institutions allocating their resources will naturally rely on the methodology that sets a lower threshold for your financial needs, so don’t be surprised if the aid package is less than you expected, even from schools that claim to meet demonstrated need.
- Colleges tailor the CSS/Profile formula to their specific institutional requirements. In other words, your demonstrated need may vary from school to school. For example, some colleges consider the equity in your home; others do not.
- The college offering the most financial aid may not necessarily be providing the best package. One has to look at the composition of each award. A financial aid package that meets need with grants which do not have to be repaid is far more attractive than one comprised entirely of loans.
- If your financial situation changes materially after you’ve filed the forms, such as loss of employment, you should notify the colleges immediately.
Lastly, be sure to visit the tuition and financial aid page of each school’s website (often buried in the Admission section) to check on requirements, deadlines and merit aid, if awarded. Meeting these deadlines is crucial. Since financial aid is a limited resource, getting things in early can make a difference. The sooner you complete the FAFSA, CSS/Profile and any other required forms, the better your chances of receiving financial assistance.

CSS/PROFILE - The Other Financial Aid Form

In earlier postings on the financial aid application process I have mentioned that schools may require applicants to submit different or even more than one form, especially if the colleges are allocating both federal money and their own institutional funds. Virtually all colleges and universities use the FAFSA which my faithful readers know is required for all federal aid. However, there are roughly 300 private institutions that also have families complete a form called the CSS/PROFILE which they use to award their private grant money and scholarships. The PROFILE, as it is known in shorthand, is administered by the College Scholarship Service (CSS), the financial aid division of the College Board, and it is only accessible through the College Board website. One can find the form most directly by going to http://www.profileonline.collegeboard.com/. The College Board website is also the place to go to find the list of the colleges and universities that require the PROFILE. I would still advise families to visit the websites of each college to which your child is applying to check the form requirements and deadlines for submission.

In many respects, the FAFSA and PROFILE take similar approaches to the way they determine the Expected Family Contribution. Like the FAFSA, the PROFILE looks at both the student and parents’ income and assets. The good news is that much of the information that you gather to complete the FAFSA will also be necessary for the PROFILE. However, there are a few major differences in the type of information required and in the methodologies, both of which may have a material effect on the outcome.

Some of the key differences are:
- The FAFSA, which is referred to as the Federal Methodology or FM, asks the same questions of all applicants, regardless of the college. The PROFILE or Institutional Methodology (IM) questions may vary from school to school, as colleges have some discretion to tailor the form to their specific institutions. As long as college financial aid officers remain within their institutional policies, they have the flexibility to exercise their “Professional Judgment” as they see fit.
- In general, the PROFILE requires more information than the FAFSA, particularly in terms of assets and expenses. For example, the IM considers the equity in the family’s primary residence (though a handful of colleges have elected to exclude this from the calculation, Princeton among them).
- The FAFSA asks for income information for only the tax year prior to the year of enrollment (e.g., the 2009 tax return information for the 2010-2011 academic school year); the PROFILE requires 3 years of income disclosed: the two prior to the year of enrollment and a projection for the coming year.
- The PROFILE permits an allowance for secondary and elementary school tuition of siblings and also one for medical expenses. The FAFSA does not.
- With the Institutional Methodology students, regardless of income, are expected to contribute to the cost of their education, though it may be a nominal amount. The FM makes no such requirement.
- For students with divorced parents, the FAFSA never requires financial information of the non-custodial parent (the one with whom the student resides less than 50% of the time). However, if the custodial parent has remarried, the stepparent’s income is considered. Not so for the PROFILE: many schools that use the IM require financial information of both the custodial and the non-custodial parents. Check with the individual colleges to find out their requirements.
- The FAFSA, as its name implies (Free Application for Federal Student Aid) is free while the PROFILE costs $5 to process plus $18 for each school.
- Lastly, the FAFSA does not become available online until January 1. The PROFILE is accessible in the fall of the year prior to matriculation. In other words, it is available NOW!

One last thought: Most colleges use these financial aid forms for awarding need based aid, not merit aid. There are exceptions, however. The best thing to do is to check with each school’s financial aid office to find out what is required to be eligible for both need and merit aid. As I have previously noted, the FAFSA must be completed for any students who wish to borrow under the Stafford loan program, regardless of need. And truly one last thing: financial aid deadlines at many schools follow close on the heels of college application due dates, so please look carefully at websites to make sure that these important deadlines are met.

Financial Aid Forms - What You Should Be Doing Now

It is mid-December and high school seniors are busy putting the final touches on college applications and essays. However, it may not yet be time to kick back and wait. Another deadline is lurking just around the corner and that is the due date for the submission of financial aid forms. The FAFSA, or Free Application for Federal Student Aid, which is the financial aid form used by all institutions to determine eligibility for federal funds, will become available online January 1 for the 2010-2011 academic year (go to http://www.fafsa.gov/ ). Many colleges have set financial aid deadlines in February and March, and a few are even earlier! So planning ahead is important in order to get your forms filed in time.

Even if you believe you will not qualify for financial aid, it is a good idea to fill out the FAFSA. Any student hoping to borrow under the unsubsidized Stafford student loan program is required to submit the FAFSA. For these federally guaranteed loans interest accrues while the student is in school and financial need is not a factor for eligiblity.

So what should you be doing now, prior to actually filling out the financial aid form? Here are a few tips to help you get organized to make the filing process as simple as possible.
1) While people gripe about the burden of completing the FAFSA, gathering the necessary documents may in fact be the most tedious part of the process. Required documents include the student’s driver’s license (if any) and social security number, his or her 2009 W-2 forms and other records of money earned, the student’s 2009 federal tax return, the parents’ 2009 federal tax return (for dependent students), any untaxed income records (this includes child support), and current bank statements as well as investment and business or farm records.
2) Keep copies of these documents together with your completed financial aid forms; should your application be selected for verification (schools are required to verify, at a minimum, 1 in 3 financial aid applications), you will be asked to submit these to the college.
3) Obtain a FAFSA pin number by going to http://www.pin.ed.gov/. The student and one parent will each need to establish a pin number which is both your electronic signature and the number you will need to access your online FAFSA form.
4) Check the financial aid section of each college’s website to find out the forms required and the deadlines for submission. Keep in mind that the earlier you submit, the sooner you get into the financial aid queue.
5) You may find yourself working to meet early financial aid deadlines before you are able to file your 2009 federal tax returns. In this case you will have to estimate your adjusted gross income, federal taxes and non-taxable income in order to get your financial aid forms submitted in time. Many people estimate these numbers based on the prior year tax return, and then update the form with more accurate information once the return is filed. If you are certain that you will not qualify for financial aid, but are completing the FAFSA so that your child is eligible for Stafford student loans, you may hold off submitting it until after you have actually filed your 2009 tax return.

Completing the FAFSA is really not as painful a process as some would have you believe. Not only has the 2010-2011 form been simplified, with as many as 1/3rd fewer questions, but the directions are generally clear and simple. Families are directed to the relevant lines on their tax returns for many of the required answers, taking away much of the guesswork. Remember that need-based financial aid is awarded annually. This means that all necessary financial aid forms must be completed each year that the student is in school.

Stay tuned for upcoming information on the CSS/Profile, the financial aid form that many private colleges use for allocation of their institutional funds.

FAFSA Revision Redux

In my June 29 post I wrote about forthcoming changes to the FAFSA, the financial aid form that must be completed by students and their families seeking federal aid to pay for college. This also includes anyone who wishes to borrow under the federally guaranteed Stafford loan program, whether for need based or the non-need based loans. The new and improved FAFSA for the 2010-2011 academic year will come online January 1, 2010 and can be accessed at http://www.fafsa.gov/ (do not confused this with http://www.fafsa.com/ which is NOT the Department of Education, but rather a site that will charge users for access and services!).

The soon-to-be-released version of the FAFSA should be easier to complete, as it will incorporate help text and instructions for specific questions as well as enhanced skip logic. That means you probably will no longer have to wade through pages of questions that are irrelevant to your circumstances. In addition, families will now be able to populate certain fields with tax return information retrieved directly from the IRS, a feature which will eliminate some 20 questions.

The objective of the FAFSA revision is simplification. So not surprising, one of the most frequently touted benefits to the new form is the ability to access your filed tax return to complete sections of the FAFSA form (a feature that will become available in January to those applying for spring 2010. It will be rolled out to all users later next year). A simple “Click Here” displayed in the income section for both the parents and the student instructs FAFSA to get your federal income tax information directly from the IRS. If you choose to use the IRS access feature you will no longer have to search for and re-calculate income data in order to complete the FAFSA. Much of what you need will come automatically from your filed return.

While this sounds like a vast improvement to a daunting form, the option of using financial information taken directly from the IRS may be a lot of hoopla that will have limited benefits in practice. Here is why.

As I noted in my June post, the information taken off your tax return is dated. If you fill out the FAFSA as soon as it is available on the website (January 1 every year for the school year beginning the following fall) in order to meet schools’ deadlines, you will be accessing a tax return showing income from two years prior. Once you retrieve data from the IRS and use this for your FAFSA, you can neither amend nor update it. The way the FAFSA completion process currently works, most people use income estimates and then update with actual numbers after the relevant tax return is filed. Using your tax data is not recommended for those married, but filing separately since only one tax return can be accessed. If your marital status has changed since your last filed return, you cannot choose this option.

Perhaps the greatest shortcoming to using your filed tax return is the fact that colleges will still want to see current financial data. So in the end you will find yourself gathering this information for the schools anyway. Furthermore, there are nearly 600 colleges and universities that require the CSS/Profile form for the purpose of allocating their institutional resources for student aid. That form has not been revised, so families will still be required to submit all of the financial data they had before.

Bottom line: don’t get too excited about the improvements to the FAFSA form yet. True, the skip logic and enhanced labeling and instructions should reduce the number of questions and some of the confusion. But in the end, most people are not likely to see any measurable reduction in the amount of financial data they are required to provide.

Changes to the FAFSA: Sooner Than You Think

For those of you who have struggled through the dreaded process of filling out the Free Application for Federal Student Aid, or FAFSA, in order to be eligible for financial aid or just to apply for unsubsidized Stafford loans, take heart. The Department of Education announced last week that it intends to substantially modify the process by making the FAFSA shorter, simpler and more user-friendly.

This streamlining will take place in 3 steps:
- Beginning this summer, enhanced skip-logic on the web-based FAFSA will allow applicants to bypass many more questions that are irrelevant to their situation. For example, students who are married or 24 and older, and therefore considered independent, will no longer have to answer questions about their parents’ finances.

- In the second phase, the Department of Education will ask Congress to pass legislation allowing the elimination of numerous questions that ask for financial data not found on tax returns. The department claims that since much of this information is not verifiable, especially that pertaining to assets, it adds little value to the process of awarding aid. So expect to see many of the asset questions discarded should Congress agree to the changes…no more reporting home equity which actually counted little towards the Expected Family Contribution anyway.

- The third step will be rolled out first as a pilot program to students applying for aid in the spring term of 2010. The program will allow students to populate 18 questions on the revised form with data retrieved from their most recently filed tax return. Why use this target group? Keep in mind that most of us have not yet filed our tax returns by the time we are required to submit the FAFSA to schools in early February in order to meet their financial aid deadlines. We complete the form as soon after January 1 as possible using estimates, to be updated with actual tax return data at a later date. Those applying for financial aid for the spring term start the process several months later, after the April 15 tax filing date. Again, this is only a pilot program. Questions still abound as to whether this will be a fair measure of need since using the last filed tax return in most cases for those filing for fall will mean relying on information that may be up to two years stale. One potential consequence is that colleges and state institutions cease to rely on the FAFSA and institute their own forms if they believe the information is too dated to be meaningful.

Will these changes be sufficient to generate greater accessibility to students or do they go to far? While that is being debated. some streamlining is already in the works, and that’s the good news for those who do not eagerly anticipate completing another FAFSA form come January 1, 2010.